Tag: voice mail

Calling Businesses by Telephone and Leaving Voice Messages

In High Probability Prospecting, we teach students to identify themselves first (with their name and company), say what the call is about, and then ask the prospect if that is something they want. That’s what we do when the call is answered by a real person, preferably a decision-maker.

When we find ourselves talking to an answering machine, we have to decide whether to leave a message, or just hang up and move on to the next prospect in our list. Jacques Werth, the founder of High Probability Selling, recommended never leaving a message.

Paul Bunn and I believe that this is not always the best strategy in today’s world. We are trying out other options, and paying attention to results.

And here are some results that I recently encountered. The context is sort of the reverse of prospecting. I was not looking for someone I could sell to. I was representing a buyer who wanted me to find a company capable of producing a specialized product for them. So I made a lot of telephone calls.

Extremely few companies answered the phone with a live person. Most connected me directly to an answering system, with an option of leaving a message in a general voice mailbox. When I did get a live person and explained the purpose of my call, they forwarded me to a number that was also answered by voicemail. This is today’s telephone world, even when you are a potential buyer.

In every case, I left a voice message. I started with my name (Carl Ingalls) and my company name (Embossing Technologies), and then explained briefly what I was looking for. Surprisingly, I got very few callbacks, even after I had left several messages with the same companies.

And then I found out why.

I was sounding just like any other spammer who wanted to sell them something they didn’t want. My name didn’t mean anything at all to them. My company name suggested that I was trying to sell them some product or service related to embossing. And they didn’t listen any further.

If I had started with a clear statement of what my call was about, establishing relevance for the other person, I probably would have had better results.

In the past, we believed that the recipient of a telephone call wanted to know first who is calling, and second what the call is about. That was probably true way back in the old days.

We now believe that the “what” question is more important to the person picking up the phone. The “who” question is secondary.

Although my recent experience was in making phone calls about buying and not about selling, we believe that it is worth testing this idea in outbound telephone prospecting.

We will keep you informed.

I Don’t Leave Voice Messages

by Jacques Werth

A student once asked me about leaving voice mail messages when prospecting, and this is how I answered.  You can listen to the recording of my answer, or read it below.

I called one company down in St. Louis who I really wanted to do business with, and I put them on my own prospecting list.  I called six times and I talked to the assistant to the vice president I wanted to talk to, and she kept saying “I can’t take a message, I’ll give you his voice mail.”

I said, “I don’t leave voice mail messages.”

She said, “Well that’s too bad, because I can’t take a message.”

The seventh time I called, I called at lunchtime.  I figured out she goes to lunch from one to two, so I called at 1:15, and somebody else answered the phone.  And I gave her my prospecting offer, and she said only Joe “so and so” can give you an answer to that question.

I said, “Well don’t give me his voice mail”, so she said “Why not?”

I said, “I don’t leave voice mail messages because they mainly annoy people.”

And she laughed and she said, “You’re right.  I’ll tell you what I’ll do.  If you’re willing to call here after six o’clock, between six and seven, I’ll give you his private line and you’ll be able to reach him then.”

So I said ok and she gave me his private number.  And I said, “Let me ask you why are you giving me his private number?”

And she says, “Well I know he wants what you have to offer.”

I said, “Why am I calling him between six and seven?”

She said, “Joe’s a workaholic.  He doesn’t leave here until eight or nine o’clock at night.  And that’s the only time he’ll pick up his phone.”

So I said, “Is it ok if I tell him you gave me the number?”

She said, “I wouldn’t give it to you if it wasn’t ok.”

This is a short piece that is taken from a recording of a teleseminar workshop on “Selling Financial Services”.  We sell the complete recording on the Products page of our website.